Members wishing to request travel assistance should complete the Travel Assistance Request Form and submit it as soon as possible in advance of the meeting or training course. 

Instructions for Requesting Travel Assistance:

(1) CenSARA’s approved travel policy is the basis for these guidelines. 

(2) CenSARA’s Executive Director must approve all member travel requests and agency reimbursements. 

(3) Assistance may include reimbursement for airfare, lodging, hotel parking (when driving to the meeting or training), and for registration fees. 

(4) Reimbursement for meals, rental cars, or incidental charges are not authorized for training course assistance. Those reimbursements must be assumed by the member agency.  

(5) All airline and hotel reservations must be made by CenSARA on behalf of the traveler or approved by CenSARA before the authorized traveler schedules a flight. Airline ticket arrangements should be completed no less than 14 calendar days prior to the event or course presentation to achieve competitive pricing. 

(6) Members will use the PDF request form and the travel request must be approved (signed) by the member’s agency Air Director.

(7) CenSARA’s Finance Manager will manage travel arrangements. Travelers will not make their own hotel arrangements. Hotel fees will not exceed the General Services Per Diem rate (GSA). Airline tickets will be purchased for standard economy class seating. 

(8) Any additional travel expense reimbursement requests must be approved by CenSARA’s Executive Director and will be on a case-by-case basis. 

(9) Complete the request form found below and submit it electronically to dscofield@censara.org to get the process started.